BUDISYNC MODULE PLATFORM

Continuously growing modules.
One system.

From member management to AI integration – with regular updates and new features. Like an app platform that grows with your business.

Free Initial Consultation View All Modules
✓ Enterprise-Grade | ✓ GDPR Compliant | ✓ EU Servers · GDPR-compliant

Module Platform

Every module individually.
Or everything as a system.

Start with what you need today. New modules are added regularly – at no extra cost for existing customers.

🔄 Regular Updates · New Modules at No Extra Cost
Member Management
Profiles, contract history, payment status, e-signature
● Available
Appointment & Online Booking
Calendar sync, booking widget, waitlists
● Available
AI Phone Assistant 24/7
Call handling, FAQ, appointment booking by phone
✦ AI-powered
Staff Scheduling & Team
Shift planning, mobile app, shift swaps
● Available
Check-in & Attendance
NFC/QR code, live capacity, block cards
● Available
Invoicing & Accounting
SEPA, dunning, export for BMD/RZL/Lexware
● Available
Intelligent Checklists
Time & task-based automation
Automatically assign tasks based on time, occupancy or events. For cleaning, maintenance, hygiene protocols, daily routines.
⏳ Coming Soon
AI-optimized Staff Planning
Learns from occupancy data, optimizes automatically
AI analyzes your utilization and suggests optimal shift plans. Saves labor costs, avoids idle times.
✦ AI-powered
Usage & Activity Analysis
Data-driven utilization insights
Identify patterns: When do most customers come? Which times are underutilized? Forecasts for better planning.
⏳ Coming Soon
AI Assistant (On-Premise)
100% data control, no cloud training, your servers
✦ AI-powered
Member App
Self-service portal, bookings, payments, training plan
⏳ Coming Soon
Maintenance Management
Equipment, assets, inventory tracking
Track maintenance intervals, archive documentation, automatically assign tasks. For equipment, vehicles, medical devices.
⏳ Coming Soon
Individual Care Plans
Create & track personalized programs
Create individual plans (training, nutrition, therapy, treatment). With progress tracking and automatic adjustments.
⏳ Coming Soon
Smart Access Control
Door control, permissions, time windows
Automatic door opening based on membership, booking or time slot. With logging and security audit.
⏳ Coming Soon
Social Media Management
Create, schedule, publish – all in one place
AI helps create posts, image descriptions and hashtags. Connect Instagram, Facebook, LinkedIn & more. Post everywhere simultaneously and see performance data in one place.
✦ AI-powered
Communication Automation
Reminders, follow-ups, notifications
Automatic appointment reminders via SMS/email, birthday greetings, payment reminders and personalized follow-up sequences.
⏳ Coming Soon
Intelligent Contract Management
Upload PDF, automatically analyze
Upload contracts as PDF, AI extracts terms, cancellation periods and conditions. Automatic reminders before expiration.
✦ AI-powered
Shop & Product Management
Sell products directly to customers
Integrated online shop with inventory management, barcode scanner and automatic reordering at low stock.
⏳ Coming Soon
AI Voice Assistant
Record, transcribe, intelligently assign
Speak notes, appointments or tasks. AI recognizes context and automatically files everything in the right place (appointment, file, task).
✦ AI-powered

Module 01

Member Management

All member data, contracts, and payment information in one place. Complete overview, digital contracts with legal certainty, and real-time payment status – no paper, no chaos.

Complete profiles with contract history & documents
Digital contracts with legally compliant e-signature
Payment status & outstanding items in real time
Automatic deadline reminders for expiring contracts
Member segmentation, tags & advanced filters
Notes & internal communication history
Automated pause & cancellation workflows
CSV/PDF export for accountants & authorities
Individual pricing based on your needs
Book free initial consultation
Member Management
247 entries
247Total
231Active
12Expiring
4Arrears
🔍 Search member...
+ New
Export
All
Active
Paused
Arrears (4)
NameStatusContractPaymentLast Visit
Anna Mayer ● Active Premium 12M Today
Thomas Köhler ● Active Standard 6M 2 days
Sarah Weber ⚠ Arrears Premium 12M € 78,– open 8 days
Michael Berger ⏸ Paused Flex – 21 days
Julia Hoffmann ⏰ Expiring Standard 12M Today

Module 02

Appointment & Online Booking

Your calendar, your widget, your rules. Members book themselves – you keep the overview, see utilisation in real time, and define cancellation rules yourself.

Calendar sync with Google Calendar, Outlook & iCal (bidirectional)
Online booking widget – embeddable on your website
Capacity management per class, room & trainer
Automatic booking confirmations & SMS/email reminders
Intelligent waitlist management
Individually configurable cancellation rules & deadlines
Recurring classes & series appointments
Capacity reporting & trainer statistics
Individual pricing based on your needs
Book free initial consultation
Weekly Calendar – Week 12
+ Appt
Mon
17
Tue
18
Wed
19
Thu
20
Fri
21
Sat
22
Sun
23
09:00
Yoga 12/15
Yoga 8/15
Yoga 14/15
Cardio
11:00
Pilates 8/10
Pilates 9/10
Pilates
Pilates
17:00
Strength ▲WL
HIIT
Strength
HIIT
Strength
19:00
Yoga
Strength
Yoga
Strength
Yoga
Yoga
Pilates
Strength
HIIT
▲WL = Waitlist active

Module 03 · AI-powered

AI Phone Assistant (24/7)

Never miss a call again. Your AI assistant answers calls, responds to questions, and books appointments – even after hours, on weekends, and on public holidays.

Fully automated call handling round the clock
Context-based FAQ responses (prices, classes, opening hours)
Direct appointment booking by phone without human intervention
Intelligent forwarding for complex enquiries
Complete call transcript & AI summary
Natural language – no phone menu, real conversation
Individually configurable for your business
GDPR compliant, data stays in the EU
Individual pricing based on your needs
View more about AI Integration
AI Assistant · Today
Active
34Calls today
11Appts booked
97%Completion rate
↙
+43 664 123 45 67
Appt Tue 19.03. 10:00 booked · Yoga Basics
✦ AI booked
09:14
↙
+43 699 876 54 32
Opening hours & prices enquired · No booking
✦ FAQ answered
09:31
↗
+43 676 234 56 78
Contract question – forwarded to team
⟶ Forwarded
10:02
↙
+49 171 987 65 43
Trial session Fri 21.03. 18:00 booked
✦ AI booked
10:48

Module 04

Staff Scheduling & Team Coordination

No more spreadsheets and WhatsApp groups. Automatic shift planning that considers availability, detects conflicts, and keeps your team informed via app.

Automatic shift planning based on employee availability
Availability management with exceptions & recurrences
Shift swap requests with approval workflow
Real-time conflict detection (double booking, understaffing)
Mobile app for the entire team (iOS & Android)
Overtime tracking, reporting & legal limits
Push notifications for schedule changes
Export for payroll & HR systems
Individual pricing based on your needs
Book free initial consultation
Schedule · Week 12
⚠ 1 Conflict
W 12
W 13
1 Swap Request
Publish
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Anna K.
7–15
–
9–17
7–15
–
9–17
–
Marco S.
–
8–16
⚠ 8–16
8–16
12–20
–
–
Lisa M.
12–20
12–20
–
12–20
7–15
9–17
–
Peter W.
8–16
↔ Swap
8–16
–
8–16
–
10–18
Shift
Conflict
Swap pending

Module 05

Check-in & Attendance

Lightning-fast check-in via NFC or QR code. See utilisation in real time, have all attendance documented, and control access areas granularly.

NFC chip, QR code or app-based check-in
Class occupancy & utilisation rate in real time
Block card management, credits & expiry dates
Automatic digital attendance lists
Access control by area, time & membership type
Capacity heatmap by weekday & time of day
Member frequency analysis & activity alerts
Notification for unauthorised access or blocked accounts
Individual pricing based on your needs
Book free initial consultation
Check-in · Live
34/50 present
Current utilisation 68%
0Capacity: 50
Live Check-in Feed
AM
Anna Mayer
2 min ago · Contract active · 14 units left
✓ OK
TK
Thomas Köhler
5 min ago · Block card · 3 units left
⚠ 3 left
JH
Julia Hoffmann
8 min ago · Premium · unlimited
✓ OK
Utilisation today by hour
7h
8h
9h
10h
11h
12h
13h
17h
18h
19h
20h
21h

Module 06

Invoicing & Accounting

Automatic invoicing, SEPA direct debit, and direct export to Austrian and German accounting software. Less admin effort, more overview.

SEPA direct debit integration with automatic charges
Automatic invoice creation & electronic delivery
Fully automated dunning (1st–3rd reminder)
Direct export for BMD, RZL, Lexware in the correct format
Stripe & PayPal integration for online payments
Revenue reporting, forecasts & KPI dashboard
Tax-compliant invoice templates (AT/DE)
Annual summaries & accountant export
Individual pricing based on your needs
Book free initial consultation
Invoices & Revenue
Export BMD
€18.2kMarch Total
€ 320Open
3Reminder due
Revenue last 8 weeks
W5
W6
W7
W8
W9
W10
W11
W12
Latest Invoices
Anna Mayer – Premium
Thomas Köhler – Standard
Sarah Weber – Premium
€ 78,00 open
Klaus Richter – Standard
€ 59,00 overdue

Seamlessly connected

Integrated into your existing tools

BudiSync fits into your infrastructure. No silo solution, no data gaps – your tools work as one unit.

Enterprise Calendar

Google Workspace & Microsoft 365

Real-time bidirectional sync for teams

Payment Processing

Stripe Connect & SEPA Direct Debit

EU-compliant automation with compliance

Accounting Integration

BMD & RZL for Austrian businesses

Direct export in the correct format

Communication

Email & SMS Automation

Appointment confirmations, reminders, updates

Custom Workflows

Individual process automation

Tailored to your requirements

Enterprise API

REST interface with OAuth2

Webhooks & complete documentation

Pricing

Individual. Transparent.
Without fine print.

Every business is different – so there are no flat-rate prices. We create a tailored quote based on your needs and module selection.

Tailored

Only the modules you need. No overhead from unused features.

Scalable

Start small, grow big. Pricing adjusts with your business.

No Vendor Lock-in

Data exportable at any time. No minimum term. Full transparency.

Free Initial Consultation & Quote Request

Frequently Asked Questions

Questions About the Modules

Everything you need to know – clear and honest.

Can I start with one module and expand later?
Yes, absolutely. Most customers start with member management or appointment management and expand gradually. All modules are compatible and share the same database – no duplicate effort when adding more.
How much does BudiSync cost?
Individual pricing based on your needs and module selection. We value transparency – you'll receive a clear quote without fine print. Contact us for a free initial consultation.
Which modules are most important?
Most businesses start with three modules: Member Management, Appointment Management, and Invoicing & Accounting. Larger teams often add Staff Planning. For continuous availability, we recommend the AI Assistant.
Is my data synchronised between modules?
Yes. All modules access the same central database. A new member is immediately available in appointment management, accounting, and check-in – without manual reconciliation.
Do the modules work individually?
Yes. Every module can also be used standalone. Once you combine multiple modules, you benefit from automatic data synchronisation and cross-module workflow automation.
What happens with 'Coming Soon' modules?
New modules are added regularly. As an existing customer you'll be notified in advance and get access to beta versions. New modules are available at no extra cost for existing system customers – similar to app updates.

Get Started

Ready for the right system?

We'll show you live how BudiSync fits into your business. 30 minutes – no pitch, no hidden costs, just real answers.

Book Free Initial Consultation
Book a free consultation?We'll show you how BudiSync simplifies your day.
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